Restoration Administrative Coordinator / Client Care Coordinator
Nampa, Idaho•Full-time
$22 - $32 hourly
$22 - $32 hourly
About the Job
The Allay Group is a growing insurance restoration and reconstruction company specializing in water damage, mold remediation, fire restoration, reconstruction, flooring, and insurance claim support throughout Idaho.
We are looking for a highly organized, technology-savvy professional to become the administrative and communication hub of our operation.
This is not a receptionist position.
This is not a traditional office assistant role.
This position is responsible for helping keep projects moving, customers informed, files organized, TPA requirements compliant, and departments working together efficiently.
If you thrive in fast-paced environments, enjoy solving problems, learn software quickly, and take pride in staying organized while managing multiple priorities, we want to hear from you.
What You'll Be Responsible For
Customer Communication & Client Care
- Answer incoming customer and vendor phone calls
- Handle customer concerns professionally and confidently
- Follow up with homeowners throughout the reconstruction process
- Coordinate appointments and project communications
- Assist in maintaining a positive customer experience
Restoration Workflow Coordination
- Help move jobs through various stages of reconstruction
- Monitor project progress and administrative milestones
- Assist Project Management, Estimating, Procurement, and Ownership with workflow coordination
- Track job status and ensure information is updated accurately
- Follow up on outstanding items preventing projects from moving forward
TPA & File Compliance
- Maintain DASH, Claims Connect, Contractor Connection, and other required platforms
- Update job notes, milestones, and required documentation
- Assist with TPA compliance requirements and service level expectations
- Ensure files remain organized and current
Scheduling & Coordination
- Schedule environmental inspections and testing
- Coordinate asbestos, lead, and mold inspections and clearances
- Schedule emergency services and site visits
- Coordinate pack-outs, moving services, storage containers, and related vendors
- Assist with production scheduling and subcontractor coordination
Administrative Support
- Data entry and document management
- New employee onboarding support
- General administrative support
- File setup and organization
- Contract and document tracking
- Assist with collection of required project documentation
Required Qualifications
- Exceptional organizational skills
- Strong computer and technology skills
- Ability to learn multiple software systems quickly
- Strong written and verbal communication skills
- Ability to manage multiple projects simultaneously
- High attention to detail
- Professional phone and customer service skills
- Self-motivated and dependable
- Ability to work independently with minimal supervision
Preferred Experience
Strong preference will be given to candidates with experience in:
- Restoration
- Construction
- Insurance claims
- Property management
- Project coordination
- Service dispatching
- Xactimate
- DASH
- Claims Connect
- Contractor Connection
- CRM or project management software
Who Will Succeed In This Position
This role is not for everyone.
Our customers are often experiencing one of the most stressful events of their lives. Water losses, fire damage, mold issues, construction disruptions, insurance claims, project delays, and unexpected challenges are part of our daily business.
The right candidate remains calm under pressure, communicates professionally, stays organized, and enjoys helping solve problems.
If you prefer highly repetitive work with few interruptions, this position will likely not be a good fit.
If you enjoy managing moving parts, solving problems, helping people, and keeping projects organized, you may be exactly who we are looking for.
Benefits
- $24.00 - $32.00 per hour DOE
- Company-paid Dental Insurance
- Company-paid Vision Insurance
- 3% Company Retirement Match
- Paid Time Off
- Paid Holidays
- Stable, year-round employment
- Growth opportunities within a growing restoration company
Application Instructions
To be considered, please submit:
- Resume
- A brief paragraph explaining:
- Why you believe you would be successful in this role
- Software systems you have experience using
- An example of a difficult customer, project, or problem you successfully helped resolve
- Why you believe you would be successful in this role
Applications that do not include the requested information may not be considered.
We are looking for someone who is organized, proactive, detail-oriented, and ready to become a key part of our growing team.
About Allay Restoration Services
About The Allay Group
At The Allay Group, we believe that restoration is more than rebuilding property — it’s restoring peace of mind.
Founded in 2015 and proudly based in Nampa, Idaho, The Allay Group is a local, family-owned company specializing in full-service disaster recovery, mitigation, and environmental restoration. We serve the entire Treasure Valley as a preferred contractor for over 150 insurance carriers, helping homeowners and businesses recover from water, fire, and environmental damage with professionalism, compassion, and care.
Our success is built on simple but powerful values — honesty, trust, teamwork, and craftsmanship. Every member of our team plays a vital role in helping our clients through challenging moments. We treat our employees like family, providing a supportive, growth-oriented environment where hard work and initiative are recognized and rewarded.
At Allay, we’re small enough for your voice to matter — and strong enough to offer stability, training, and long-term career paths. If you’re looking for a place where you can grow, make an impact, and be part of something meaningful, you’ll fit right in with our team.
The Allay Group, LLC — Restoring What Matters Most.
At The Allay Group, we believe that restoration is more than rebuilding property — it’s restoring peace of mind.
Founded in 2015 and proudly based in Nampa, Idaho, The Allay Group is a local, family-owned company specializing in full-service disaster recovery, mitigation, and environmental restoration. We serve the entire Treasure Valley as a preferred contractor for over 150 insurance carriers, helping homeowners and businesses recover from water, fire, and environmental damage with professionalism, compassion, and care.
Our success is built on simple but powerful values — honesty, trust, teamwork, and craftsmanship. Every member of our team plays a vital role in helping our clients through challenging moments. We treat our employees like family, providing a supportive, growth-oriented environment where hard work and initiative are recognized and rewarded.
At Allay, we’re small enough for your voice to matter — and strong enough to offer stability, training, and long-term career paths. If you’re looking for a place where you can grow, make an impact, and be part of something meaningful, you’ll fit right in with our team.
The Allay Group, LLC — Restoring What Matters Most.